Financial
Digital Hospital covers the entire financial needs in any hospital, as it provides the traditional financial modules such as: General Ledger, Payroll and Cost accounting. The additional and the unique modules in Digital Hospital Solution will track the patient -from the financial aspect- from the minute he enters the hospital until he leaves.
When any medical transaction -that is related to the financial department- is performed for a certain patient, the financial modules in Digital Hospital Solution will automatically add the required amounts to the Patient’s account and generates the patient bill. For example; when a test lab is performed, the test’s costs are added automatically to the patient account. The same for the stock control, when an item is used during a surgery; it will be added automatically to the patient bill as a cost of performing the operation. In the same time, when an item is selected to be used in the operation it will be automatically deducted from the available stock; so stock supervisors will need to press on few buttons only to get the actual status of any item at any time.
The financial modules in Digital Hospital provides advanced financial reports useful to be used to support decisions and strategic actions, with a button click a complete statistical report will be generated about the costs of implementing the cardiac center in the hospital for example, analysis of the resulted statistics could be achieved easily depending on the clear representation of data and elements.
To handle the financial issues related to items in the pharmacy or the operation rooms, the barcode recognition was enabled in Digital Hospital. Each item should have an ID; when any item is selected to be used or sold it should first scanned with the barcode scanner. The entire process will take less than a minute and it will safe a lot of time spent in entering items information and details manually. This process is related to the financial department because it reflects on both the stock control and the patient bill.
The Financial Modules in the Digital Hospital Solution
- General edger
- Inventory control
- Purchasing
- Personal and payroll
- Assets management
- Cost accounting
- Customers’ accounts
- Account payable and account receivables
- Repots Generator
- Patient bill
- Ordering system
Solution Component Financial Administration Medical Challenges Key Features Hospitals Digitization Benefits Technology The First Digital Hospital
Administration
From our experience in working with hospitals and doctors in the region, we’ve noticed that the three levels of management were not covered completely in any Hospitals Management Information System; Digital Hospital provides complete coverage for the three level of management: Upper Management, Middle Management and Supervisory Management through the Administration modules integrated in the solution.
Like in the financial modules, generated reports and statistics are available for managers and supervisors to support the decision making regarding the administrative issues. Managers can determine the level of occupancy for a specific period, room type or for a certain department. Also, Digital Hospital is designed to provide complete interaction with employees and hospital members, the solution was designed to support managers and supervisors to get the best performance from the employees and the medical staff. Using this solution, supervisors will be able to schedule shifts, generate doctors and operations schedules, report and distribute employees’ tasks, provide alerts for uncompleted tasks and distribute documents, regulations and requests.
Digital Hospital provides managers and supervisors with the ability to monitor the daily work remotely from anywhere using the Pocket/Tablet/Laptop devices through the internet. This operation is highly secured and provides reports and notifications about the main administrative issues in the hospital.
The Administrative Modules in the Digital Hospital Solution
- Documents Management
- Tasks Management
- Upper management reports
- Middle management reports
- Supervisor management reports
Medical
The medical side is covered professionally in Digital Hospital, our continuous interactions with doctors and medical specialists and with the number of challenges we’ve faced during the implementation of the complete Hospital Information System we were able to build a strong modules designed specially for medical purposes. For example, the traditional patient medical record consists of:
- Medications
- Disposables
- Operations
- Doctor notes and orders
- X-rays, ultra sound, CT scan, …... etc
- Lab results
- Services
Key Features
Challenges in transforming hospitals from paper to paperless
To transfer the entire traditional medical record to Electronic Medical Record we have faced a number of challenges, below are some of what we’ve faced and how we’ve passed them:
Solution
- Doctors and medical specialists were always isolated from the IT solution in any hospital, the reason for that is that
doctors are always busy and they need to check the maximum number of patients while they are in the hospital. So
they are always busy and they find it impossible to be restricted to return to the PC every time they examine a patient
to enter the diagnoses information or any other medical data. Also, it was impossible to ask doctors to return to the
same traditional PC to add a note or remark during his discussion with the patient.
- Digital Hospital provides the ultimate solution for doctors, utilizing the wireless technology and the tablet/pocket
devices in Digital Hospital is the safest bridge for doctors to across to the Gap technology and be part of the digital
solutions.
With Digital Hospital:
- Busy doctors can use portable Tablet devices to move freely in the hospital or clinic
- Doctors will be able to enter data in the point of care (POC) using the tablet’s pen as if the doctor is writing on a regular paper
- Doctors also will be able to monitor the entire medical report for a certain patient through the tablet screen and without the need to have a full paper folder transferred from a place to another
- Doctors will be able to add notes and remarks instantly to the Patient Electronic Medical Record during his discussion with the patient using the tablet
- X-rays and labs tests will be viewed through the tablet easily and could be showed to the patient as well which will extend the patient trust in the doctors’ knowledge.
It is true that nurses will find it very difficult to enter the data into the system of the medicine before delivering it to the patient, the same for disposables and items used during operations. Digital Hospital use an easy way to enter the used item data to the system through utilizing the barcode, nurses will only need to scan the item before delivering it and all the required data will be added automatically to the selected forms.
Correct, that’s why Digital Hospital is designed to be connected to the medical equipments to receive the data –X-rays and lab results- electronically and add them to the patient’s medical record without the need to have the results printed then scanned again to the system.
Because of our experience in dealing with large hospitals and different medical equipments, we mostly find a way to force the medical equipments to send the resulted data automatically to Digital Hospital.
Well, all files could be saved easily in Digital Hospital because video and sound files are compressed to reduce the file size .. so all files will not take much space. Also, with MS SQL server and Windows Operating System, it is very easy to handle huge amount of data smoothly, some of our customers are 500 beds and we handle all their data without complains.
The Medical Modules in the Digital Hospital Solution
- Reservation
- Operating room
- ICU
- IVF
- Blood Bank
- Out patient
- Nurse stations
- NICU
- Lab
- Radiology
- Pharmacy
- Medical Records
- Emergency
- ADT
- Medical Reports
Benefits of Hospitals Digitization
- The digital Hospital Solution has a significant role to play in any patient safety by reducing order transcription errors and by improving legibility of orders
- Improved availability of patient information by eliminating paper charts and replacing them with electronic patient record contributes to patient safety
- Improved clinical knowledge management leading to ideal investigation strategies or pharmacological remedies
- Increased patient satisfaction, as patients are not asked the same questions repeatedly, if their records are electronic.
- Increasing competitive advantage
- Physicians and nurses are increasingly attracted to the smooth and effective operational environment that effective automation can offer.
- Improved physician recruitment and retention.
- Transactions are shifted from manual to electronic, making communication less expensive, faster and more accurate.
- Effective deployment of electronic patient records dramatically improves the amount of time staff spend hunting for clinical information.
- Nursing handovers shortened significantly
- The enabled scheduling system enables reductions in wait times, for patients and staff.
Technology
The complete solution was designed and developed depending on the following:
- Either 32bit or 64bit computing methodologies
- Windows Server
- Microsoft Visual Studio .Net 2005
- SQL Server 2005
- Intel Optimization Tools and Software
- Sharepoint Server
- Exchange Server
- Ms Office
- Utilizing the wireless technology
- Pocket Devices / Tablet Devices / Medical Tablet Devices
- Multi Tier architecture:
- First tier: Database Layer
- Second tier: Data Access Layer
- Third tier: Business Logic Layer
- Forth tier: Interface Layer which could be smart client (Windows Application) or web based.
The First Digital Hospital
Indiana Heart Hospital... the first implementation for the Digital Hospital Concept In addition to our new customers who began gaining benefits from implementing the new digital hospital concept with Digimedica, the Indiana Heart Hospital (TIHH) – the world’s first all-digital specialty cardiac facility – is the prototype for the Digital Hospital concept in USA. After implementing the Digital Hospital Concept in Indiana Heart Hospital:
- Doctors and nurses are able to work more safely with better access to the patient’s chart
- More time is being spent with the patient at the bedside
- productivity has exceeded goals
The Indiana Heart Hospital was able to measure a number of benefits from its investment in a fully digital hospital (compared with previous cardiac facilities in the health system) including:
- Increased market share acquisition by 15 percent in the first fiscal year
- Reduction in medication errors by 85 percent
- Reduction in inappropriate denials and delays with respective payers by 65 percent
- Reduction of “chart management” costs from $15 to $3 per chart
- Reduction in medical transcription and dictation costs by 45 percent
- Reduction in coding and abstraction workload by 15 percent
- Reduction in physician chart completion activities by 30 percent